Introduction to teams

Separate personal tasks from shared tasks, and give team members a shared space to collaborate. 

Note

It is not currently possible to move projects between teams. We are currently working on implementing this. In the meantime, you can export a project and import it into another team.

Set up a new team

You can create one free team on the Beginner and Pro plans. When you upgrade a team to the Business plan, you can create an additional free team. Here's how to create a team:

  1. Log in to your Todoist account on https://todoist.com.
  2. Scroll to the bottom in the left-hand menu.
  3. Click Add a team.
  4. Enter a team name.
  5. Enter your teammates' email addresses, if needed.
  6. Click Add a team.

Note

At the moment the option to create a team isn't available on Todoist for iOS or Android.

Invite people to a team

Invite people to the team through email or by sharing an invite link:

  1. Log in to the Todoist account at https://todoist.com.
  2. Click the team in the sidebar.
  3. Click Invite members at the top-right.
  4. Use one of these two available options:
  • Invite by link: Copy an invite link and share with anyone to invite them to your team. They will be added as a member (on the Business plan) or as an admin (on the free team plan).
  • Invite by email: Enter the person's email address, select their team role, and click Send invites. They will receive an email to join your team.

When inviting someone to the team, they will automatically be added as members (on the Business plan) or as admins (on the free team plan). Learn more about each role here.

Note

You’ll always be able to join any team you’re invited to, even if you already have an active free team.

Remove someone from a team

  1. Log in to your Todoist account on https://todoist.com.
  2. Open the team you would like to remove someone from.
  3. Click the Members icon in the top-right corner.
  4. Find the person you wish to remove and click on their role (either Admin, Member or Guest) to the right of their name.
  5. Select Remove from team.

Warning

Admins only can remove someone from a team.

Leave a team

  1. Log in to your Todoist account on https://todoist.com.
  2. Click the team in the sidebar.
  3. Click the Settings icon in the top-right.
  4. Click Leave team.

Delete a team

Warning

When you delete a team, it will immediately and permanently delete all your team data, including all projects, tasks, comments, and files. This cannot be undone. This action affects you and everyone else in the team.

  1. Log in to your Todoist account on https://todoist.com.
  2. Click the team you'd like to delete.
  3. Click Settings in the top-right.
  4. Click Delete team.

Warning

Admins only can delete a team.

Get in touch

If there are any issues with creating or managing a team, get in touch with us. We - David, Diane, Stacey, or another one of our 14 teammates - look forward to lending a hand!